FAQs
What can I delegate to Hillcrest Events?
The worry that all the details will be attended to, including:
Selecting a registration tool to manage digital registration (there are many on the market)
Deciding what type of check in system is needed – digital, name badges, wristbands
Ordering registration supplies needed and onsite delivery
Creating & sending of digital invitations
Managing RSVP’s, including reminders to those that haven’t replied and details to confirmed guests
Hiring experienced registration event staff
Creating legal documents such as Service Provider Contracts for casual staff
Paying staff
Positively engaging your guests upon arrival because “You never get a second chance to make a good first impression”
Thanking your guests for attending as they exit your event!
What will Hillcrest Events do to make my life easier?
We know about countless event details that you might not even consider! In asking the right questions and negotiating venue and vendor contracts, you can likely cover off the costs of an event manager.
Hillcrest Events will:
Build a budget
Build a team
Think of the details especially as it relates to registration teams
Look at a space and see the flow of people in an out and where bottlenecks might occur
Think of the “What ifs?”
Keep you on track with weekly or monthly updates
How do I know I can trust Hillcrest Events with my event?
Sometimes it takes a leap of faith to work with an event planner; Hillcrest Events cares about the success of your event, including the first impression your guests have.
Read our testimonials. We’d be happy to connect you with more clients to hear their impressions.
Work with us once, and you will realize how much stress is taken off your shoulders.
What is the process? How far in advance do I need to book?
Arrange a 15 minute phone consult or a longer face to face consult to ensure we are on the same page
Hillcrest Events will provide a cost estimate
Smaller events can be managed in 6 – 8 weeks
Most corporate events are best booked 4 – 6 months in advance
Calgary Stampede dates are best locked in 6 – 8 months in advance
If you want to move ahead with Hillcrest Events – a $500 deposit will hold a date
Start the process of dreaming about the event vision, building a budget, working out a critical path to get to event day from here
What kind of events has Hillcrest Events worked on?
No matter how big or small, the same amount of work goes into planning the details of an event. We’ve done:
Private parties for people in their home with 30 people in attendance
Large scale events, managing invites of up to 7,000 guests, with 3,000 people in attendance
Live music coffeehouse events
CD release parties
We’ve worked with event companies including:
POP Kollaborative
TRUE Event Management
e-mc2 events
Cracked Pepper Event Management
Simply Elegant
Viva Bella Events (Cincinatti)
Creative Twist (Toronto)
We’ve worked with individuals and companies including:
WestJet Airlines
Pattison Outdoor
KPMG
St Stephen’s Anglican Church
Tenato Strategy
WCDIA (Western Canadian Defence Industries Association)
Campaign for Naheed Nenshi
I once had a client who came back to me a year later and take me out for lunch and said: “I was looking back at my 50th birthday pictures and realized I was just beaming – and that was because (Hillcrest Events) took all the stress out of that night for me – so thank you”.